COVID-19 Policy

Please note: Due to current COVID-19 Vancouver Coastal Health directions and restrictions, in-person attendance is currently on hold. This will be resumed once it is safe to do so. Delegations will be called when it is their time to speak and will be placed on speaker phone. Meetings continue to be livestreamed.

Board meetings are open to the public:

Board meetings are open to the public and can be viewed on our website via a livestream. The video of each Board meeting is archived, allowing for members of the public who could not attend the Board meeting in person to view it at a later date.

The Board is interested in hearing from residents and community and advocacy groups about policing issues that affect Vancouver. This is an excellent opportunity for you to provide insight, context and information through your subject matter knowledge to the Board and others attending the Board meeting.

Hearing from the people of Vancouver is an important part of the Board’s community engagement, and those interested are encouraged to register to speak at an upcoming meeting.

As outlined in the Delegation Policy, topics put forward by a delegation should:

  • Relate to Vancouver police services or policies;
  • Affect a segment of the community, as opposed to a single individual;
  • Relate to a strategy of policing, as opposed to a single action by an officer(s);
  • Relate to the Board’s oversight mandate, as opposed to day-to-day police operations;
  • Not relate to a conduct complaint within the jurisdiction of the Office of the Police Complaint Commissioner; and
  • Not be a substantial repeat of information presented by the delegate to the Board within the past six months.

Your Application:

Your application to speak as a delegation must be received in writing at least 24 hours prior to the meeting. This allows us to include your topic in the meeting agenda and to ensure that Board directors are aware of your participation in the meeting. Delegations are part of the public livestreamed meeting.

The number of delegations who can speak at each Board meeting is limited. We encourage you to submit your registration to speak as soon as possible to ensure that you secure the meeting date that you prefer.

Your Meeting Topic:

Your meeting topic must meet the Board’s Delegation Policy. The time allotted for you to speak to the Board is limited to five minutes, and it is important that you stay focused on your topic.

Questions and Registration as a Delegation:

If you have further questions or would like to register as a delegation to speak at a Board meeting, please email office@vancouverpoliceboard.ca with the subject line: Delegation Registration. Please provide your name, topic and preferred Board meeting date.

Speak at a Board Meeting

You can also send your request via mail (Vancouver Police Board, 2120 Cambie Street, Vancouver, BC, V5Z 4N6).

You will receive an email confirming your registration as a delegation, or advising why you are not being registered to speak.

Vancouver Police Board meeting with visitors

We encourage the public to attend Board meetings. Everyone is welcome.

(See note at the top of the page regarding current COVID-19 restrictions.)

If you would like to attend a Board meeting, you will be met in the lobby by an officer who will escort you to the Board meeting room at exactly 12:55 p.m. No late arrivals will be allowed into the meeting. Please note that this is not the same as speaking as a delegate. For information on this, please see the previous tab on this page (Speak at Board Meetings).

While in the meeting, we ask that you turn off your mobile device and do not interrupt the meeting. The role of an attendee at a Board meeting is as an observer, not a participant. However, public attendees do have the opportunity to ask questions at the end of the meeting about something that was discussed during the meeting. For those watching online, you may email the Board at: office@vancouverpoliceboard.ca with any questions.

Delegation Policy

2.9 Delegations

2.9.1 No Delegation shall address the Board more than twice in a calendar year without prior approval of the Board.

2.9.2 Any person or persons (a “delegation”), not being a Director or employee of the Board, wishing to address a regular Meeting of the Board, shall make a request to the Board Office in writing by noon, one day in advance of the Board meeting, and include the topic that the delegation is speaking to. There may be a limit on the number of delegations able to appear at a given Board meeting and all speaking topics must meet the criteria in this policy.

2.9.3 To ensure meaningful and effective use of the Delegation time, the following criteria shall apply to ascertain appropriate speaking topics. The topic should:

  1. Relate to Vancouver police services or policies;
  2. Affect a segment of the community, as opposed to a single individual;
  3. Relate to a strategy of policing, as opposed to a single action by an officer(s);
  4. Relate to the Board’s oversight mandate, as opposed to day-to-day police operations;
  5. Not relate to a conduct complaint within the jurisdiction of the Office of the Police Complaint Commissioner;
  6. Not be a substantial repeat of information presented by the delegate to the Board within the past 6 months.

2.9.4 The Chair shall curtail any delegation which does not adhere to its topic.

2.9.5 Speaking time for a delegation shall be limited to a maximum of five minutes. A time extension may be given by agreement of the Board.

2.9.6 A written submission by the delegation and a list of persons attending, wherever possible, shall be filed with the Board Office for distribution with the meeting agenda.

2.9.7 Directors shall not enter into debate with the delegation upon the completion of their presentation. Directors should only ask questions for clarification and obtaining additional, relevant information.

2.9.8 No delegation at either a regular Meeting or Special Meeting of the Board shall:

  1. speak disrespectfully of any person;
  2. use offensive words or unparliamentary language;
  3. speak on any subject other than the subject for which they have received approval to address the Board; or
  4. disobey the rules of procedure or a decision of the Chair.

2.9.9 The Chair may curtail any delegation, any questions of a delegation or debate during a delegation for disorder or any other breach of this policy and, where the Chair rules that the delegation is concluded, the delegation shall immediately withdraw.

2.9.10 The Board will not hear any delegation concerning a conduct complaint against officers of the Vancouver Police Department, but will refer the delegation to the appropriate oversight body, which is the Office of the Police Complaint Commissioner.